Job Title: Program Assistant
Reports to: Program Director
Classification (FLSA): Full-time; Exempt
Salary Range: $40,000 - $55,000
Revision Date: 07/22/2021
Assists program director with execution of programs to ensure successful implementation and continuation. Follows program guidelines, specifications, policies and procedures. Provide support for programs’ technological and educational needs and goals. Maintains relevant databases to ensure accurate and accessible records. Assists with preparation of reports summarizing statistical data and describing program objectives and accomplishments. Assists with needs-assessment, planning, data collection and analysis in order to make continual improvement to on-going programs. Helps secure funds through annual budget, grant writing or other means.
Essential Functions of the Job
In collaboration with the program director, oversees and implements long range planning and development.
Assist in ensuring compliance of legislative duties as defined in the Oklahoma Partnership for School Readiness Act, Title 10 O.S. Section 640. These include assessment of leadership and technical assistance for community initiatives, service coordination, leveraging private sector funding, standards of accountability, and preparation and distribution of an annual report.
Oversees multiple projects including assessment, fieldwork, OPSR board meetings, special initiatives and events as well as facilitation of monthly teleconferences, meetings, trainings, web and networking activities.
Monitors and ensures adequate compliance of grants by: Preparing monthly, quarterly and annual reports.
Gather experiences from families through story-telling, focus groups and surveys to inform quality improvement recommendations.
Represents OPSR at the state level on task forces and committees as assigned by the program director.
Support a multi-agency approach to revise and align competencies of early care and education professionals to ensure consistency and highly competent staff.
Develop and distribute meeting notices and agenda, record minutes, prepare meeting materials, communicate with board members.
Fosters a positive working relationship among all staff, ensuring regular communication among all staff and board regarding program activities.
Complexity of Skills and Abilities
Strong knowledge and commitment to the development of early childhood systems and community development.
Understanding of and experience with child professional development, particularly birth through school entry.
Understanding of, and experience with community, public education, child development and legislative networks at many levels.
Understanding of, and experience with, largescale statewide program development and large-scale professional child development for children birth through school entry.
Excellent organization and written/oral communication skills.
An ability to support the development of complex projects and ambiguity as well as an entrepreneurial approach to the startup of new initiatives.
Superior organization and time management skills as well as an ability to multitask, addressing and pursuing several projects simultaneously.
A high degree of energy, creativity, initiative and flexibility.
A readiness and ability to work cooperatively.
An accurate attention to detail.
Physical and Travel Requirements
Less than 20%, primarily by car.
Occasional travel required during evenings and weekends.
Occasional lifting up to 25 lbs, bending, and kneeling throughout the day
Prolonged standing, sitting, and walking
Valid driver’s cicense and auto insurance coverage
Preferred Minimum Qualifications
Bachelor’s degree and three to five years of experience working with program development, implementation, and assessment in the early childhood or related field. In depth knowledge and comprehensive understanding of functional area. Appropriate professional accomplishments and credentials.
Interested parties should email a resume and cover letter to email@example.com.